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INVITATIONS, 1. FORMAL INVITATION, 2. INFORMAL INVITAION, Format of Formal Invitations: Card Form, 1. Meant for a lot of invitees, Each of the following is written in a separate line with fonts of varying sizes., • Names of the hosts (written in the third person) e.g. Mr & Mrs. Mathur / The Principal, Staff, & Students, Name of the institution (if the invitation is from an institution), • Formal phrase of invitation, for example:, Request the pleasure of your benign presence / Seek your gracious presence /, Solicit your gracious presence on the auspicious occasion of -------------------------• Date, time and venue of the event, • In case a VIP is invited as the chief guest, the name of the VIP must appear prominently., • The abbreviation RSVP (French: repondez sil vous plait) i.e. ‘Please reply’ is written below on, the left side with name(s), address and phone number of the host(s)., Other points to be kept in mind;, • Put the invitation in a box., • Do not exceed 50 words., • Name of the invitee is not to be included. The addressee’s address is to be written only on, the envelope., • Simple present tense is to be used., • The date of writing is not to be given., • There is no signature of the host., , -1-
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Example 1.You are a student of Sacred Heart Convent School, McLeod Ganj. The school is, holding its Annual Function at 5.00 p.m. on 5 September 20XX. The Education Minister of, the state has, consented to be the Chief Guest. Design an invitation card to be sent to the parents and, well-wishers., , -2-
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Example 2. You are Faiz/Falak Mazumdar living at 39, Udampur Colony, Shimla. You decide to hold, a dinner party to congratulate your grandparents on their golden wedding anniversary. Draft a, formal invitation in not more than 50 words to all family members to attend a grand dinner at, home., Answer:, , Faiz/ Falak Mazumdar, request the pleasure of your benign presence, at the grand dinner, on the auspicious occasion of the, GOLDEN WEDDING ANNIVERSARY, Of, His/her, Grandparents, At his/her, residence, 39, Udampur Colony, Shimla, At 8:30 pm, On, 18 November, 2020, R.S.V.P., Faiz/ Falak Mazumdar, 9810036576, , -3-
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2. Meant for an individual (A formal letter of invitation: Letter Format), •, , Include the name of the invitee., , •, , These are to be written in run-on lines. The sentence is not broken into different, words/phrases., , •, , Other details are similar to the mass-scale invitations., , Example: You are Satyam Singh, Principal of Green Valley School. Your School is putting up a play on, 17th December 2020 in your school auditorium. Draft an invitation to be sent to Mr. Sudesh Gupta, inviting him to be the Guest of Honour at the function., Green Valley School, Shastri Nagar, Mumbai, 29th October, 2020, Mr. Sudesh Gupta, 4th Lane, Mahalakshmi Colony, Borivali, Mumbai, Subject: Invitation as Guest of Honour, Dear Sir, The Literary club of our school is putting up the Annual Play ‘Waiting for Godot’ on 17th December,, 2020 in our school auditorium from 9 a.m. - 10 a.m. On behalf of our club, I would like to extend a, cordial invitation to you to be the Guest of Honour at the function. It would be our privilege if you, consent to grace this occasion with your esteemed presence., Principal, Satyam Singh, , Replies, Replies: Accepting or Declining, Formal Invitations follow a set formula, •, , formal words: ‘kind invitation’, ‘great pleasure’, ‘regret’, etc., , •, , Use third person (He/they) instead of first person (I, ‘We’), , The main characteristics of a formal reply are as follows:, • Acknowledge the invitation., • Express thanks in the third person. (He or They), • Mention acceptance/regret., • Specify the reason for the refusal., • Be brief and specific., • be formal in tone and treatment., -4-
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Formal Invitation Replies in card format, Example 2 (above), Acceptance, Mr. Rahul Gupta thank Faiz Mazumdar for his kind invitation on the auspicious occasion of the, Golden Wedding Anniversary of his grandparents on 18th November 2020. He is pleased to accept, the invitation and confirm his presence at the venue at the scheduled time., Refusal / Declining, Mr. Sudesh Gupta thanks Green Valley School for inviting him to be the Guest of Honour at their, Annual Play to be organised on 18th November 2020. However, he expresses regret for his inability, to accept the invitation due prior engagement. He wishes them good health and long life., , Formal Invitation Replies in letter format, Acceptance, 4th Lane, Mahalakshmi Colony, Borivali, Mumbai, 5th November 2020, Subject: Accepting invitation, Dear Sir, Thank you for your kind invitation to me to be the Guest of Honour at the Annual Play of your school, to be organised on 17th December 2020. I am pleased to accept the invitation and confirm my, presence at the venue at the scheduled time, Yours sincerely, Sudesh Gupta, Refusal / Declining, 4th Lane, Mahalakshmi Colony, Borivali, Mumbai, 5th November 2020, Subject: Accepting invitation, Dear Sir, Thanks for your kind invitation to me to be the Guest of Honour at the Annual Play of your school to, be organised on 17th December 2020 However, I regret my inability to accept the invitation due to, prior engagement. I wish you every success., Yours sincerely, Sudesh Gupta, -5-
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♦ Writing Informal Invitations:, •, •, •, •, •, •, •, , Written in a letter form, in an informal format. Such letters are very persuasive in nature., Written in the first person. ( I / We ), Salutation is ‘dear + name’., Complimentary close ‘Yours sincerely’., Date of writing the invitation is given., Sender’s address appears on the left-hand side., Various tenses used to suit the sense., , You are Vineet. Draft an invitation inviting your friend on the house warming ceremony of your, newly constructed house., 21, Meera Nagar, Sector 5, Karnal, 27th October 2020, Dear Rahul, You will be pleased to know that the house warming ceremony of my newly constructed house is on, 10th November 2020. I cordially invite you to be with us on this auspicious occasion. The ‘Hawan’, ceremony is at 10 a.m. It will be followed by lunch at 1 p.m. Kindly do join us and be a part of us on, this joyous occasion., Yours sincerely, Vineet, Replies, ♦ Informal – Accepting or Declining, • Like an ordinary letter, • Do not use any formal expressions, but use informal words and expressions, • Use first person (‘I’, ‘We’), • Acknowledge, thank, accept or regret inability to attend with reason, Acceptance, 205 Vasant Kunj, Karnal, 2nd November 2020, Dear Vineet, Thank you for your invitation on the house warming ceremony of your newly constructed house on, 10 November 2020. I assure you of my presence on this great occasion of your life. Looking forward, to the great day., Yours Sincerely, Rahul, , -6-
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Refusal / Declining, 205 Vasant Kunj, Karnal, 2nd November 2020, Dear Vineet, Thank you for your invitation on the house warming ceremony of your newly constructed house on, 10 November 2020. However, I will not be able to attend the ceremony as my mother is admitted in, the hospital for an emergency treatment and I have to be with her. I extend my heartiest, congratulation., Yours sincerely, Rahul, Assignments to be done in the copy, 1. Your sister is going to marry Akhilesh (S/o Mr & Mrs. S.M. Joshi, Nainital). Your, father Mr. K.S Bhardwaj ha planned to hold the wedding at Hotel Kunal, New Delhi, on 25th November 2020 at 8 p.m. Write a formal invitation on behalf of Mr & Mrs., K.S. Bharadwaj inviting guests on the auspicious occasion. Give all the relevant, details. Do not exceed 50 words., Write the replies: Acceptance and Refusal, 2. Your parents have completed 25 years of happy married life. Invite your aunt, living, in Hydrabad, to join you in the Silver Jubilee celebration of their marriage at your, residence., Write the replies: Acceptance and Refusal, , -7-
