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Letter Writing Class 12 Format, Topics, Samples, August 13, 2019 by Bhagya, , Letter Writing Class 12 Format, Topics, Samples, The most common form of written communication is the letter. Letters should have a format that goes, with the latest conventions., , Types of Letters include:, , Informal letters—These are letters written to close associates., Formal letters — These are:, Business or official letters (for making enquiries, registering complaints, asking for and giving, information, placing orders and sending replies)., Letters to the Editor (giving suggestions on an issue)., Application for job., Important points to remember while drafting letters:, , Write the letter in full block format (i.e., to the left)., State your reason for writing in the first paragraph and stay on track., Always include specifics that will help ease the recipient’s task. For instance, if you are writing to a bank,, mention your account number., If you refer to other correspondence, quote date of the letter(s), reference numbers, file numbers, order, numbers, cheque number with date. Include copies, whenever possible., Gently and respectfully direct the recipient’s course of action., It may be strongly worded, but always be courteous and use polite language and pleasant tone., Self-introduction should be avoided., Informal expressions, greetings or contracted forms of words should not be used., The language should be simple, straight forward and to the point., Leave a line/additional space between paragraphs since no indentation is followed., Open punctuation to be followed (no punctuation marks to be used).

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Do not mix up the old format and the new format., In letters to the Editor:, Do not ask the editor to solve the problems., Inob application Letters:, Curriculum Vitae (CV)/Biodata Format/Resume should be written., It should not be included in the body of the letter but after the complimentary close, as an enclosure., In the letter to the Editor:, Use ‘yours truly’ or ‘yours sincerely’, as the complimentary, Format of the Letter:, Letter Writing Class 12 Format, Topics, Samples Format of the Letter 1, , Letter Writing Class 12 Format, Topics, Samples Format of the Letter 1.1, , Also, Read the Format of Joining letter and Relieving Letter, , Previous Years’ CBSE Examination Questions, , Long Answer Type Questions-II, , Question 1., SAF Public School, Chandigarh is planning to take a group of 40 senior students to Shimla on an, excursion during the summer vacation. Mr. Mohan Das, the teacher-in-charge of ‘Excursions & Field, Trips’, writes a letter to Tours & Travels, Chandigarh asking them to organize the tour. Write this letter, giving details of preference such as dates of journey, transport, accommodation, etc. (Delhi 2009), Answer:, SAF Public School, Chandigarh, 18th April, 20xx, The Manager, Jj Tours & Travels

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Sector 40-C, Chandigarh, , Subject: To organise an excursion to Shimla for 40 students, , Sir, We are a group of 40 senior students and 5 teachers who are planning a five-day excursion to Shimla, during our summer vacations. We would like your travel company to organise this trip for us. Our, preferred dates for this trip are between the 20 th and 30th of May. We would like to travel by the toy, train to Shimla and rely upon your company’s expertise to book decent accommodation for us on a twinsharing basis in a hotel on the main Mall Road. The cost of the trip should not exceed? 8,000 per student, with boarding and lodging. I would appreciate a fast response from your end giving us the details and an, itinerary for our trip., , Looking forward to your early response., , Yours sincerely, Mohan Das, , Question 2., You are Navneet of 65, P.H. Road, Mangalore. Recently you bought a mobile phone from ‘The Phone, Point’, 83, Mount Road, Mangalore. The phone instrument developed a problem within a month of, purchase. Write a letter to the dealer giving details of the nature of the problem and asking him/her to, rectify the defect or replace the set. (Delhi 2009), Answer:, 65, P.H. Road, Mangalore, 17th January, 20xx, The Phone Point, 83, Mount Road

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Mangalore, , Subject: Rectify/Replace Defective Mobile Phone, , Sir, I had purchased a mobile phone Nokia E-63 from your showroom vide Bill No. 4020 on 22nd December. I, was using it to my satisfaction since I bought it but for the past few days I have noticed that I now need, to charge my phone after every 4-5 hours, unlike earlier when I used to charge my phone after almost, 24 hours. Despite the fact that I am using the phone for the same duration as before the battery life has, reduced drastically. It is my request to you to rectify this defect with the battery, or replace the handset, that comes with a one-year warranty. The Phone Point enjoys a good reputation and goodwill, so I, expect you to look into the matter at the earliest so as to enable me to use my mobile phone as, conveniently as I. was using it before., , Yours sincerely, Navneet, , Question 3., Read the advertisement given below and write a letter applying for the job. Also give your detailed, resume to be sent along with the letter. You are Praveen Kumar of 95 HAL Colony, Bengaluru. (Delhi, 2009), , Situations Vacant, , Wanted Post Graduate Teacher in English to teach Senior Secondary Classes in a reputed school in, Bengaluru. Candidates should have a minimum of three years of teaching experience. Apply to Box No., 178, C/o ‘The Deccan Herald’, Bengaluru 500 015., , Answer:, 95, HAL Colony, M.G. Road, Bengaluru, 11th june, 20xx

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The Advertiser, Box No. 178, C/ o The Deccan Herald, Bengaluru 500 015, , Subject: Application for the Post of P.G. Teacher in English, , Sir, This is in response to your advertisement in ‘The Deccan Herald’ dated 9thune, 20xx for the post of PGT, in English for your institution. I wish to apply for the same., , Attached herewith is my brief resume and I would be too happy if I am considered for the abovementioned post in your school., , Yours sincerely, Praveen Kumar, Letter Writing Class 12 Format, Topics, Samples Q3, , Letter Writing Class 12 Format, Topics, Samples Q3.1, , If my particulars suit your requirement, I will be happy to come for a personal interview as per your, schedule., Praveen Kumar, , Question 4.

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You are jolly of Class XII. You are interested in pursuing a course in visual communication. You have seen, an advertisement issued by the National Institute of Communication, Pune, offering courses in Media, and Communication. Write a letter to the Director seeking information about their courses, fee, structure, placement opportunities, etc. (All India 2009), Answer:, D-4020 ABC Lane, XYZ City, 14th April, 20xx, The Director, National Institute of Communication, Pune, , Subject: Seeking information about the Course in Visual Communication, , Sir, This is in response to your advertisement in ‘The Daily’ dated 12th April, 20xx regarding courses offered, by your institute in Media and Communication. I have just appeared for my class XII examination and am, interested in pursuing a course in Visual Communication. As very little information is available about this, course, I would be extremely grateful if you could send me detailed information about it so as to enable, me to move on to the next step and try to seek admission in your reputed institute. Please forward the, following details at the earliest:, , 1. Procedure for Admission, 2. Duration of the Course, 3. Eligibility Criteria, 4. Course fee (instalment for each term), 5. Placement opportunities available after course completion, 6. Any other relevant information related to this course

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I am extremely keen to join the above- mentioned course and would be obliged if you mail me a, Prospectus for the same in the self- addressed stamped envelope enclosed herewith., , Awaiting your early response., , Yours sincerely, Jolly, , Question 5., Write a letter to the Manager, Furniture World, Chennai, complaining about the poor quality of office, furniture you recently purchased from them. Give details of the nature of complaint, date of purchase,, details of an invoice, etc. and seek immediate repair/ replacement. You are Mr. S.Reddy, Principal, P.S., Public School, Chennai. (All India 2009), Answer:, P.S. Public School, Chennai, 7th March, 20xx, The Manager, Furniture World, Chennai, , Subject: Letter of Complaint against poor quality of office furniture, , Sir, We had purchased office furniture from your showroom on 17thanuary vide Invoice No. FWC/2051.1, am sorry to say that most of these items sent by you are of poor quality and very non-durable. Not even, two months have passed and the chairs are already creaking as the springs used in them are of inferior, quality. The wood on the tables too has started chipping off at different places. Four of the seven, wooden almirahs are defective as their handles are loose and they are not even stable. It is most, disgusting that a reputed shop like yours has been unable to maintain the quality of its products. I would, request you to have this faulty lot replaced by a new one, with the best quality at the earliest and would, appreciate if you initiated action in this matter fast.

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Yours sincerely, S. Reddy, (Principal), , Question 6., You are Indu, a student of Class XII living at 131, Hans Apartments, Agra. You are interested in pursuing a, course in journalism. Write a letter in response to an advertisement issued by the Asian Institute of, journalism, Delhi in a national daily, seeking information about suitable courses, eligibility, fee structure, and placement opportunities. (All India 2009), Answer:, 131, Hans Apartment, Agra, 14th April, 20xx, The administrative Officer, Asian Institute of journalism, Delhi, , Subject: Seeking information about Course in journalism, , Sir, This is in reference to your advertisement in ‘The Dainik Bhaskar’ dated 12 th April, 20xx. I have just, appeared for my Class XII examination and am now interested in pursuing course journalism from your, reputed institute. I would like to get complete information about the Degree Courses journalism,, especially including the following details:, , 1. Procedure for Admission, 2. Duration of Course, 3. Criteria for Admission

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4. Fee structure (instalment for each term), 5. Placement opportunities available after course completion, , I am very keen to pursue the journalism Course from your esteemed institute and would be obliged if, you could mail a prospectus in the self-addressed stamped envelope that I have enclosed along with this, letter., , Awaiting an early response from your end., , Yours sincerely, Indu, , Question 7., Write a letter to the Manager, Book World, Chennai, complaining about the delay in the supply of Class, VII textbooks for the current academic year giving necessary details. Highlight the inconvenience caused, due to it and seek an immediate supply of books. You are Rajini/Rajan, Manager, Book Store, Good, Shepherd High School, Trichy. (All India 2009), Answer:, Book Store, Good Shepherd High School, Trichy, 5thuly, 20xx, The Manager, Book World, Chennai, , Subject: Delay in the supply of Class VII textbooks, , Dear Sir, It is hereby brought to your notice that the order we had placed for the class VII textbooks for our, school for the current academic session, has not been received by us despite the fact that it has been

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almost two months since we placed the order. We had placed the order for these books in the first week, of May and have not received them yet. The new academic session has begun and now the school is, going to, Conduct the first round of Unit Tests. The absence of textbooks is bound to hamper their preparations., We request you to make immediate arrangements to despatch the books within this week failing which, we will not only be forced to cancel this order but will also be forced to reconsider placing any future, order for books with you., , I hope you will look into this matter personally and take instant action., , Yours sincerely Rajan, Manager, Book Store, , Question 8., You are Sruthi/Shira staying at R.K.Puram, Secunderabad. Your locality being away from [ the main city,, the poor bus service adversely: affects the life of residents. Write a letter to; the Editor, Deccan, Chronicle, highlighting the < problems faced and also giving a few possible solutions. (Delhi 2009), Answer:, Be really Apartments, M.G. Road, Secunderabad, 25th February, 20xx, The Editor, Deccan Chronicle, Secunderabad, , Subject: Poor Bus Service on M.G. Road, , Sir

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On behalf of the residents of Berpally Apartments, I wish to draw the attention of the concerned, authorities about the poor bus service in our area which is adversely affecting the lives of the residents, who are commuting by bus., , Our locality lies on the outskirts of the main city, so a majority of our residents resort to use of public, transport to commute to and from the | city. But the poor bus-service which has also I led to the buses, being over-crowded is becoming a major problem for residents. Despite our repeated pleas the, concerned authorities have turned a deaf ear to our problem which we now have been facing for the, past almost two years. Our only request is that a few additional buses be assigned for our I locality so, that commuting to the city is not a nightmare for us., , T hope you will publish my letter in your esteemed daily so that our plea is heard and action is taken to, lessen our woes., , Yours sincerely, Shiraj, , Question 9., Write a letter to the Editor, ‘The Hindu’, Chennai about rash and reckless driving by the people in your, city, suggesting preventive measures. You are Kamal/Kanwar of 10, Mount Road, Velacherry. (All India, 2009), Answer:, 10, Mount Road, Velacherry, 31st October, 20xx, The Editor, The Hindu, Chennai, , Subject: Rash and reckless driving